Registration confirmation: We will send an email confirmation to your registered email id within 2 working days. If you do not receive your booking confirmation within this time, please contact us at email@example.com to confirm your booking.
Payment: Full payment must be received in cleared funds no less than 2 working days before the event takes place or admittance may be refused. Please send the bank transfer receipt or proof of payment to firstname.lastname@example.org
Speaker presentations: An electronic link will be sent post event to download the updated speaker presentations.
Delegate brochure: Upon arrival at the event, you will receive the event brochure which will include the agenda, speaker biographies. Please note that if you wish to be included in the delegate list you must register for the event at least 10 working days before the event starts.
Cancellation policy: All cancellations must be made by email to email@example.com, cancellation through telephone will not be accepted. You may cancel your delegate registration within 7 days from the receipt of the invoice. Any cancellation made after 7 days shall not be accepted hence the invoice has to be settled.
Please note that a ‘non-attending delegate’ who has paid their registration fee will be deemed to be a cancellation and the delegate will be emailed, post event, a password to download speaker presentations to finalize the registration. The delegate will not be refunded for not attending. Please also note we will not permit the transfer of delegate places from one event to another in the event of non-attendance.
If delegate/s cancelled their registration 31 days before the event, they will get a refund of 75% on the amount paid for the registration fee. If cancellation is less than 31 days before the event, NO refund will be given.
Delegate replacement: If any delegate is unable to attend we will accept a substitute delegate at no extra cost.
Please notify us by email at firstname.lastname@example.org, with the name, job title, email address and telephone number of both the registered and substitute delegate.
Insurance: It is delegates’ responsibility to take out appropriate insurance to cover travel and other activities related to the event. We accept no responsibility for travel, accommodation or other expenses incurred as a consequence of cancellation or postponement of the Event. We accept no liability for any other loss, including incidental or consequential loss, in excess of the amount paid for the booking.
Hotel bookings: It is delegates’ responsibility to book accommodation as required at the event venue and to pay for such accommodation in accordance with the venue’s terms and conditions. We will provide details of accommodation available at the time of booking.
Delegates’ liabilities: You hereby accept liability for all your acts or omissions at the event venue and undertake to indemnify us and keep us indemnified against all liability in respect thereof and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever, which may be taken or made against us or incurred or become payable by them arising there from or in respect thereof including any legal costs and expenses and any compensation costs and disbursements paid by us on the advice of counsel to compromise or settle any such claims.
Alteration and cancellation by us: It may be necessary to alter the venue and content of the event, or the timing of the program. If we cancel the Event for any reason, we will make a full refund of any booking fees paid. If we have to alter the date or location of the Event this booking will be transferred to the revised date and these terms and conditions shall apply to the transferred booking.
Security: All participants are asked to wear their badges at all times throughout the conference.
Badge holders must not allow their badges to be worn by anyone else. Any failure to comply with the foregoing is likely to lead to the badge holder and the person wearing the badge being dismissed from conference.
Anyone obtaining a conference delegate or exhibitor badge by theft, deception or other illegal means will be asked to leave conference.
No one under the age of 16 is permitted to attend the conference unless they have obtained the prior written consent of the organizers.
Anyone attending the conference must not be involved in any activity which may disrupt conference. Such activity may include participating in demonstrations, objectionable behavior or wearing offensive apparel.
The organizers reserve the right to exclude or remove anyone from the conference and venue who does not comply with this policy or who they reasonably consider is likely to break these rules or who is prohibited from attending under any applicable sanctions, laws or regulations.
Photographer and filming: Official conference photographers may be taking photographs and filming videos at the conference. Anyone attending the conference consents to such photography and filming without compensation and confirms that the organizers shall be entitled to use such photographs and videos, which may include photographs and videos of visitors, for the purpose of marketing conferences in the future, for exploitation in any and all media, without liability. No other photography or filming will be permitted at GPCA organized conferences without the prior written approval.